How to Pass a DOT New Entrant Safety Audit (2025 Guide)
If you’ve recently received your DOT number, you will face a New Entrant Safety Audit within your first 12 months of operation.
Failing this audit can result in your authority being revoked — but with the right preparation, it’s easy to pass and keep your business rolling.
Here’s everything you need to know to stay compliant, avoid penalties, and ace your audit.
📝 What Is the DOT New Entrant Safety Audit?
The FMCSA New Entrant Safety Audit is designed to make sure new trucking companies are following all federal safety and compliance regulations.
It is not a random check — every new carrier will be audited.
You will be notified in advance and required to submit documentation either:
Electronically
Or during an in-person visit from a state safety investigator
📋 What Will They Check?
During the audit, you must provide proof of compliance in these areas:
Driver Qualification Files (DQ Files)
Complete with MVRs, medical cards, application, prior employment verification, and drug/alcohol testing results.
Drug & Alcohol Testing Program (CDL Drivers)
Pre-employment test results
Proof of consortium enrollment
Annual Clearinghouse queries
Hours of Service (HOS) Records
ELD data or paper logs for the past 6 months.
Vehicle Maintenance Records
Inspection reports, repair documentation, and proof of annual inspections.
Accident Register
Log of all DOT-reportable accidents.
Proof of Insurance
Meeting FMCSA minimum coverage requirements.
⚠️ Common Reasons Carriers Fail the Audit
Missing driver file documents
No proof of drug & alcohol program enrollment
Not registered in the FMCSA Clearinghouse
Incomplete HOS logs
No documented vehicle inspections
🛡️ Tips to Pass the New Entrant Safety Audit
Organize Your Documents Early — Don’t wait until you get the audit notice.
Use a Compliance Binder or Digital File System — Keep everything easy to find.
Stay on Top of Expiration Dates — CDL licenses, medical cards, and insurance must be current.
Join a Compliance Program — Outsourcing compliance ensures nothing gets missed.
💡 Pro Tip from BUnited Services
We’ve helped countless new carriers pass their audits with flying colors. When you join our monthly compliance program, we:
Create & maintain DQ files
Enroll you in a DOT consortium
Run required Clearinghouse queries
Prepare all documents for your audit
Don’t risk losing your authority — be ready before the audit notice arrives.
👉 Get New Entrant Audit Support from BUnited Services
📧 Email: compliance@bunitedservices.com
📞 Call: (904) 423-4960
